ShareGate
Procurement partnerAbout
ShareGate develops Microsoft 365 migration and governance software used by over 100,000 IT professionals worldwide. Their two core products, ShareGate Migrate and ShareGate Protect, enable organizations to migrate data across Microsoft 365 workloads (including from Google Workspace), manage permissions, reduce oversharing, and optimize costs. The company is developed by Workleap Technologies and is headquartered in Montreal, Canada.
Details
VenSearch Intelligence
Ideal Customer
- ShareGate's sweet spot is mid-market and enterprise IT teams managing Microsoft 365 environments, particularly those undergoing mergers, acquisitions, divestitures, tenant consolidations, or cloud migrations from on-premises or Google Workspace.
- The company self-describes its ideal profile as mid-sized and enterprise companies, and its Enterprise plan specifically notes suitability for tenants up to 1,000 employees.
Key Differentiators
- ShareGate's primary differentiators are flat-rate, unlimited-data pricing with no per-mailbox or per-user fees, out-of-the-box usability requiring no PowerShell scripting, and a single tool that covers the full migration-to-governance lifecycle including identity, mailboxes, content, and AI readiness for Microsoft Copilot.
- The platform holds multiple G2 Summer 2026 Leader badges including Leader, Momentum Leader, Easiest Admin (mid-market), File Migration Leader (Enterprise), and Regional Leader across the Americas, Asia, and Asia Pacific.
Industries Served
- ShareGate serves organizations across all industries that run Microsoft 365, with no single-sector specialization.
- Its own website cites government, healthcare, education, finance, and technology as representative verticals.
Service Coverage
- ShareGate operates as a globally available SaaS and desktop software platform with customers in over 100 countries.
- The product is developed and headquartered in Montreal, Quebec, Canada by its parent company Workleap Technologies (formerly GSoft), and the ShareGate team itself works fully remote across Canada.
Partnerships
- ShareGate is a trusted Microsoft partner and approved ISV, meaning its traffic is recognized by Microsoft's APIs and it follows Microsoft's retry directives to handle throttling.
- Its distribution network includes authorized global distributors TD SYNNEX, QBS Software, DocPoint Solutions, and AQUION.
Company Size & Ownership
- ShareGate is developed by Workleap Technologies (formerly GSoft), which was founded in 2006 in Montreal.
- Workleap reports approximately 375 total employees across all product lines, with ShareGate's own careers page citing roughly 350+ employees working fully remote in Canada specifically on the ShareGate product.
Compliance & Certifications
- ShareGate's parent company Workleap maintains a security program aligned with ISO 27001, and its processes are audited annually under the SOC 2 framework.
- The platform is also documented as GDPR-compliant, with workflows in place to handle data subject requests.
Compiled from public sources by VenSearch · Last researched October 14, 2026
Offerings
15 offeringsAccelerated Migration
ShareGate's accelerated migration capability allows IT teams to run concurrent migrations across multiple machines simultaneously to overcome Microsoft throttling limits and complete large projects on schedule. Pro plans support up to 5 concurrent migration machines and Enterprise supports up to 25, enabling parallel execution of mailbox and content migrations without requiring users to stop working.
AI Security (Copilot Data Protection)
This solution within ShareGate Protect helps organizations secure their Microsoft 365 data before and during Microsoft Copilot adoption by surfacing what Copilot can access across the tenant. It identifies risky sharing, open links, inactive workspaces, and lingering guest access that could expose sensitive information to AI tools, and provides guided bulk cleanup tools and collaboration workflows for remediation. Continuous visibility and smart recommendations help organizations maintain a secure environment as AI adoption grows.
Cost Optimization
This solution within ShareGate Protect helps IT teams reduce Microsoft 365 spend by identifying inactive Teams and SharePoint sites, unused or unassigned licenses, oversized OneDrive folders, and orphaned content consuming storage. It provides governance risk assessments, smart recommendations, bulk cleanup actions, and trend tracking so teams can reclaim storage and licenses, retire stale workspaces, and maintain a cost-efficient tenant over time. Archived sites can be moved to Microsoft's lower-cost archive tier directly from within Protect.
Entra ID Migration
ShareGate's Entra ID migration capability migrates users, security groups, Microsoft 365 groups, group memberships, and license assignments between Microsoft 365 tenants as the first step in a tenant-to-tenant migration project. It includes pre-migration conflict detection, manual identity mapping overrides, custom domain mapping across multi-domain environments, and an automated first-login flow so migrated users can access their new accounts immediately. Available in ShareGate Migrate Pro and Enterprise plans.
Exchange Online Mailbox Migration
ShareGate's Exchange Online migration capability moves user, shared, Microsoft 365 Group, room, equipment, and in-place and auto-expanding archive mailboxes between tenants as part of a connected migration workflow. It preserves emails, calendars, contacts, server-side rules, Litigation Hold configuration, automatic replies, and junk and deleted items, and supports incremental delta migrations for staged cutovers. Pre-migration planning surfaces archive presence, mailbox size, and mapping conflicts before execution begins.
Google Workspace to Microsoft 365 Migration
ShareGate's Google Workspace migration capability enables IT teams to migrate Gmail, Google Calendar, Contacts, My Drive, and Shared Drives to Microsoft 365 workloads including Exchange Online, Outlook, OneDrive, and SharePoint. It preserves permissions, timestamps, version history, and converts Google Docs, Sheets, and Slides to Office formats, with no per-mailbox pricing and support for concurrent migrations across machines. This capability is included in ShareGate Migrate Pro and Enterprise plans.
Microsoft Teams Migration
ShareGate's Teams migration capability moves Teams and channels between tenants or reorganizes them within the same tenant, migrating standard and private channels, channel conversations with author attribution and timestamps, files, tabs, apps, Planner plans, team settings, membership, permissions, and the associated SharePoint site. Private chats including 1:1s and group chats with full history can also be migrated via PowerShell on Pro and Enterprise plans. Unlimited teams, users, and data are included under the same flat annual license.
Oversharing and Access Management
This solution within ShareGate Protect helps IT teams identify and remediate oversharing risks across Microsoft 365 including Teams, SharePoint, OneDrive, and Entra ID. It surfaces expired links, guests with lingering access, public groups, and broad permissions like 'Everyone' or 'All Company,' and provides in-context bulk remediation and smart recommendations without requiring PowerShell scripts. Governance risk assessments and trend tracking allow teams to continuously refine access policies over time.
Post-Migration Optimization
ShareGate's post-migration optimization capability helps IT teams validate migration results, manage permissions and access, and govern the Microsoft 365 environment after cutover. It provides detailed migration reports showing per-mailbox success, warning, and error status, as well as ongoing tools to keep permissions clean and access controlled without requiring PowerShell scripts or switching between admin centers.
Pre-Migration Planning
ShareGate's pre-migration planning capability allows IT teams to assess and inventory their source environment before any data is moved. It surfaces identity gaps, permission conflicts, archive presence, mailbox sizing issues, and other potential problems so teams can fix them in bulk before execution starts, replacing guesswork with concrete data on users, mailboxes, sites, and drives.
ShareGate MCP
ShareGate MCP is a Model Context Protocol server that connects ShareGate Protect to AI tools such as Claude, ChatGPT, and Microsoft Copilot. It allows IT teams to ask questions about their Microsoft 365 tenant, pull governance reports, and create cleanup policies directly from within their AI workflow without switching tools.
ShareGate Migrate
ShareGate Migrate is a downloadable desktop application for migrating data into and across Microsoft 365 tenants. It supports tenant-to-tenant migrations, on-premises to cloud moves, and migrations from Google Workspace, covering workloads including Entra ID, Exchange Online, SharePoint, Teams, OneDrive, and Microsoft Purview. It is offered on flat-rate annual plans based on machine activations: Essentials starting at $5,995/year, Pro at $9,995/year, and Enterprise at $17,995/year, with unlimited data, users, and workloads.
ShareGate Partner Program
The ShareGate Partner Program is designed for MSPs, resellers, and system integrators who want to build repeatable revenue from Microsoft 365 migrations and governance services. It includes free migration and governance assessments, certification, co-marketing support, and 24/7 support, with over 1,800 partners globally currently enrolled.
ShareGate Protect
ShareGate Protect is a SaaS application for governing Microsoft 365 environments against sprawl, oversharing, and security risks. It provides permissions and access reviews, AI tool monitoring to detect data exposed to Copilot and other AI tools, license and cost analytics to identify unused licenses and inactive workspaces, and governance risk assessments. It is priced per licensed Microsoft 365 user per tenant with no minimums or usage limits.
Tenant-to-Tenant Migration
ShareGate's tenant-to-tenant migration solution covers the complete migration workflow from identity to mailboxes to content in a single tool, supporting mergers, acquisitions, divestitures, and consolidations. It includes Entra ID migration for identity preparation, Exchange Online mailbox migration, and content migration across SharePoint, Teams, OneDrive, and Microsoft Purview, with pre-migration conflict detection, concurrent multi-machine execution to avoid throttling, and incremental passes for staged cutovers. Offered on a flat annual fee of $9,995 for Pro with unlimited users, data, and re-runs.
Considering ShareGate?
Our team will work with you to determine if ShareGate is the right fit for your organization. From research and assessment through procurement negotiation and ongoing vendor management — we handle the entire process at no cost to you.