Vigilant
Procurement partnerAbout
Vigilant Systems is a cybersecurity and information governance firm specializing in Information Process Management, Information Governance, and Information Life-cycle Management. The company designs, builds, and implements information governance programs including standards, policies, processes, procedures, and technologies to protect business information. They prepare clients for compliance audits, mergers and acquisitions, internal investigations, and regulatory compliance across multiple fram...
Details
VenSearch Intelligence
Ideal Customer
- Vigilant Systems positions itself as serving enterprises of varying sizes that face regulatory compliance requirements, particularly those without the internal resources to build and manage a compliance program from scratch.
- Their Virtual Compliance Officer (VCO) service is explicitly designed as a cost-effective alternative to a full-time Chief Compliance Officer, suggesting a natural fit for small to mid-market companies.
Key Differentiators
- Vigilant Systems claims to be the first company to specialize in Information Process Management with a specific focus on Information Governance and Information Life-cycle Management.
- Their key differentiators include their proprietary Inside-out Cybersecurity (IoC) methodology, which addresses internal vulnerabilities first, and the Zero Dark Data Day (ZD3) methodology for identifying and managing unstructured dark data.
Industries Served
- Vigilant Systems explicitly serves clients in financial services (including registered investment advisers and private equity firms subject to SEC/FINRA oversight), healthcare (HIPAA compliance engagements), technology/SaaS (cloud-based product companies seeking ISO 27001), manufacturing (as evidenced by a testimonial from LPKF Laser & Electronics North America), and general enterprise businesses.
- Their compliance framework coverage — including GLBA for banking, FINRA for securities, and HIPAA for healthcare — indicates specialization across regulated industries.
Service Coverage
- Vigilant Systems (vigilant.us) is headquartered in Portland, Oregon, with a phone number in the Portland area code (503-825-8986).
- The company operates as a boutique consulting firm and appears to serve clients primarily across the United States, given its focus on U.S.-based regulatory frameworks such as SEC/FINRA, GLBA, CCPA, and NIST standards.
Partnerships
- Vigilant Systems maintains a documented partner ecosystem focused on compliance and cybersecurity.
- Key partners include Ima Mirai (AI governance and ADEPT cross-framework assessment system), Accedere (a CPA firm and ISO/IEC Accredited Certification Body that conducts joint SOC 2 and ISO 27001 audits and is also Cloud Security Alliance-empaneled), Cianras (GRC framework design for auditability and legal defensibility), ComplianceForge (an SCF Licensed Content Provider for cybersecurity documentation), Controllo (an integrated GRC platform), SCF Connect (Secure Controls Framework operationalization), The Cyber AB (the official CMMC accreditation body and DoD partner), and the Secure Code Alliance.
Company Size & Ownership
- Vigilant Systems LLC is a very small firm, founded in 2013 and headquartered in Portland, Oregon.
- Third-party data sources (RocketReach, ZoomInfo) estimate fewer than 25 employees and annual revenue of approximately $5.2 million, though these figures may include some revenue attribution estimation.
Compliance & Certifications
- Vigilant Systems is a compliance advisory and preparation firm — they help clients achieve certifications rather than holding formal certifications themselves (e.g., they are not themselves SOC 2-certified or FedRAMP-authorized as a vendor).
- Their preparation scope covers SCF (CAP, CORE, MADSS), ISO 27001, ISO 27701, ISO 42001, SOC 2 Type I & II, NIST CSF, NIST 800-171, GDPR, CCPA, HIPAA, EU-U.S. Data Privacy Framework, SEC/FINRA, and GLBA.
Compiled from public sources by VenSearch · Last researched October 14, 2026
Offerings
8 offeringsADEPT Assessments
Leveraging a relationship with Ima Mirai and the ADEPT system, Vigilant Systems performs assessments that reveal risks living between frameworks that siloed audits cannot detect. This service exposes cross-framework vulnerabilities and compliance gaps that traditional single-framework audits miss.
Business Process Improvement
Vigilant Systems identifies improvements in day-to-day business processes to bring order to chaos and ensure correct information is available to the right people when needed. They pinpoint risks and points of failure in business processes and provide the means to manage them, preparing organizations for unexpected events. This service is rooted in great governance practices to underpin business success.
Compliance Assurance
Vigilant Systems helps organizations achieve and maintain cybersecurity certifications and regulatory compliance across frameworks including SCF, ISO 27001, ISO 27701, ISO 42001, SOC 2, NIST CSF, NIST 800-171, GDPR, CCPA, HIPAA, SEC, FINRA, and GLBA. They provide comprehensive cybersecurity maturity assessments and compliance gap analyses for security, privacy, and AI management systems. Unlike typical consultants, they remain actively engaged throughout the entire certification process from initial assessment through successful completion.
Education and Ongoing Support
Vigilant Systems provides knowledge transfer and training alongside service delivery to ensure clients understand the hows and whys of implemented systems. This educational component is integrated into their service engagements to build a robust platform of understanding within the client organization. The goal is to maximize business value by empowering client staff with the knowledge needed to sustain governance and compliance programs.
Inside-out Cybersecurity (IoC)
Inside-out Cybersecurity is Vigilant Systems' proprietary approach that assesses and resolves issues that could compromise an organization's ability to protect sensitive information, addressing inadvertent errors, lack of staff awareness, and security system weaknesses. The approach works from the inside out to identify and remediate internal vulnerabilities before they can be exploited. It is positioned as the most effective enterprise strategy for protecting valuable information.
Merger & Acquisition Support
Vigilant Systems sorts diverse corporate information assets during mergers and acquisitions to reveal hidden value, risks, synergies, and opportunities in a company's total data and information picture. Their analysis is designed to have a significant and positive impact on transaction value. They treat the complete data and information landscape as a multi-chapter story to be expertly interpreted.
Virtual Compliance Officer (VCO)
The Virtual Compliance Officer program provides information security strategy, guidance, oversight, and hands-on work to build, implement, and manage compliance at a fraction of the cost of a full-time Chief Compliance Officer. The VCO stays current on evolving compliance and regulatory requirements, providing up-to-date information needed for informed decision-making.
Zero Dark Data Day (ZD3)
Zero Dark Data Day is Vigilant Systems' proprietary methodology for identifying and managing dark data, which is unstructured, uncategorized, and untapped data found in company repositories that has been neglected by business and IT administrators. The ZD3 methodology clarifies what data exists, who has access to it, how it is being utilized, and what it represents in terms of asset value and liability risk. Implementation remediates the risks associated with unmanaged dark data.
Considering Vigilant?
Our team will work with you to determine if Vigilant is the right fit for your organization. From research and assessment through procurement negotiation and ongoing vendor management — we handle the entire process at no cost to you.